EQS-AGM: ASTA Energy Solutions AG: 3. General Meeting on June 1st 2026
EQS-News: ASTA Energy Solutions AG / Announcement of the Convening of the
General Meeting
ASTA Energy Solutions AG: 3. General Meeting on June 1st 2026
04.05.2026 / 10:00 CET/CEST
Announcement of the Convening of the General Meeting, transmitted by
[1]EQS News – a service of [2]EQS Group.
The issuer is solely responsible for the content of this announcement.
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ASTA Energy Solutions AG
FN 271337 a
ISIN AT100ASTA001
(„Company“)
Invitation
to the 3^rd Annual General Meeting
We hereby invite our shareholders to the third Annual General Meeting of
ASTA Energy Solutions AG on Monday, 1 June 2026, at 2:00 p.m., CEST, at
Hotel InterContinental Vienna, Johannesgasse 28, 1030 Vienna.
A g e n d a
1. Presentation of the annual financial statements including the
management report and the consolidated financial statements including
the group management report, each as of 31 December 2025, as well as
the proposal for appropriation of the profit and the report prepared
by the Supervisory Board for the financial year 2025.
2. Resolution on the appropriation of the net profit shown in the annual
financial statements for the financial year 2025.
3. Resolution on the discharge from liability of the members of the
Management Board for the financial year 2025.
4. Resolution on the discharge from liability of the members of the
Supervisory Board for the financial year 2025.
5. Election of the auditor and the group auditor as well as the auditor
of the (consolidated) sustainability reporting, insofar as the
preparation of such a report is legally required, for the financial
year 2026.
6. Resolution on the remuneration policy.
Documents for the Annual General Meeting; provision of information on the
website
The following documents will be made available on the Company’s website
([3] https://www.astagroup.com/de/investoren/hauptversammlung/) from the
21^st day prior to the Annual General Meeting, i.e. no later than 11 May
2026. These documents will also be available at the Annual General
Meeting:
• Annual financial statements including the management report,
• Consolidated financial statements including the group management
report,
• Proposal for appropriation of the net profit shown in the annual
financial statements,
• Report of the Supervisory Board,
each with regard to the financial year 2025, as well as
• Proposals for resolutions on items 2 to 6 of the agenda,
• Remuneration policy,
• Form for granting proxy,
• Form for the revocation of proxy,
• Form for granting proxy to the independent voting representative
(Dr. Michael Knap),
• Form for the revocation of proxy granted to the independent voting
representative (Dr. Michael Knap),
• Information on the integration of ISO 20022 SWIFT messages into the
dispatch logic for deposit receipts (Depotbestätigungen) and proxies,
• Full text of this convening notice,
• further information with regard to the rights of shareholders pursuant
to sections 109, 110, 118 und 119 of the Austrian Stock Corporation
Act.
Information pursuant to section 106 item 5 of the Austrian Stock
Corporation Act:
Pursuant to section 109 of the Austrian Stock Corporation Act,
shareholders whose participation in the share capital totals 5% of the
share capital may request in writing that additional items be added to the
agenda of the Annual General Meeting and announced. Each agenda item must
be accompanied by a proposal for a resolution, including a statement of
reasons. The applicants must have held the shares for at least three
months prior to submitting the request. This written request must be
received by the Company no later than on the 21^st day prior to the Annual
General Meeting, i.e., 11 May 2026, by mail or courier to the address Oed
1, 2755 Oed / District Wiener Neustadt, or, if sent by e-mail, with a
qualified electronic signature to the e-mail address
[4]hauptversammlung@astagroup.com, or by SWIFT ISO 15022 to the address
CPTGDE5WXXX. „In writing“ means with a personal handwritten signature or
the Company’s legally binding signature by each applicant, or, if
submitted by e-mail, with a qualified electronic signature, or, if
submitted via SWIFT ISO 15022, with message type MT598 or MT599, in which
case the ISIN AT100ASTA001 must be included in the text. These requests
may be submitted in writing to the Company at its registered office at Oed
1, 2755 Oed / District Wiener Neustadt, for the attention of Ms. Sabine
Teufl. Any such item request must be accompanied by a proposal for a
resolution, including a statement of reasons. The shareholder status must
be verified by submitting a deposit receipt (Depotbestätigung) pursuant to
section 10a of the Austrian Stock Corporation Act, confirming that the
requesting shareholders have held the shares for at least three months
before such request was made; such deposit receipt (Depotbestätigung) must
not be older than seven days at the time of submission to the Company. In
respect of further requirements regarding deposit receipt, see the
following information about requirements for participation.
Pursuant to section 110 of the Austrian Stock Corporation Act,
shareholders of the Company whose participation in the share capital
totals 1% of the share capital may file proposals for resolutions in
writing to the Company (written form but no signature required) and may
demand that these resolution proposals be made available on the website of
the Company
([5] https://www.astagroup.com/de/investoren/hauptversammlung/), together
with the names of the relevant shareholders requesting such resolutions,
the reasons for the proposal and any statements from the Management Board
or Supervisory Board, if applicable. Such request must be received by the
Company no later than on the 7^th business day prior to the Annual General
Meeting, i.e. 20 May 2026. These requests may be sent in writing to the
Company’s registered seat at Oed 1, 2755 Oed / District Wiener Neustadt,
for the attention of Ms. Frau Sabine Teufl, or in electronic form (e-mail
to [6]hauptversammlung@astagroup.com). The shareholder status must be
verified by submitting a deposit receipt (Depotbestätigung) pursuant to
section 10a of the Austrian Stock Corporation Act, confirming that the
requesting shareholders have held the shares for at least three months
before such request was made; such deposit receipt (Depotbestätigung) must
not be older than seven days at the time of submission to the Company. In
respect of further requirements regarding deposit receipt, see the
following information about requirements for participation.
Pursuant to section 118 of the Austrian Stock Corporation Act, each
shareholder, upon request, is to be provided with information on the
Company’s matters at the Annual General Meeting to the extent that such
information is necessary for the proper assessment of an item of the
agenda. The obligation to provide information shall also include the
Company’s legal and business relationships to affiliated companies as well
as to the situation of the Group and the companies included in the
consolidated financial statements. The Company may refuse to provide such
information if reasonable business judgement suggests that disclosure of
the same may cause a material disadvantage to the Company or an affiliate
or may be a punishable offence.
Pursuant to clause 18.2 of the articles of association of the Company, the
chairman of the Annual General Meeting may reasonably limit the time
allowed for shareholders to ask questions and speak. He may, in particular
at the beginning, but also during the Annual General Meeting, impose
general and individual restrictions on the time allowed for speaking and
asking questions. Requests for information must generally be made orally
at the Annual General Meeting, but may also be made in writing. For the
sake of efficiency, questions that require lengthy preparation to be
answered shall be submitted to the Management Board in text form in good
time prior to the Annual General Meeting. Questions can be sent to the
Company by email to the e-mail address [7]hauptversammlung@astagroup.com.
Shareholder rights which are bound to shareholding for a certain period of
time can only be exercised if, pursuant to section 10a of the Austrian
Stock Corporation Act, such shareholder can provide evidence of the
shareholder status for the relevant period of time by means of a deposit
receipt (Depotbestätigung).
Further information regarding the shareholders’ rights granted under
sections 109, 110, 118 and 119 of the Austrian Stock Corporation Act, as
well as the question until when such rights can be exercised, may be
obtained from the website of the Company
([8] https://www.astagroup.com/de/investoren/hauptversammlung/), as of now.
Requirements for participation, deposit receipt, record date and proxy
voting:
Only such shareholders are permitted to participate in the Annual General
Meeting who have been shareholders until the end of the tenth day before
the Annual General Meeting is to take place (record date). The record date
is 22 May 2026.
Proof of shareholding status as of the record date for the purpose of
exercising rights vis-à-vis the Company is provided, in the case of bearer
shares held in a securities account, by submitting a confirmation of share
ownership issued by the custodian bank headquartered in a member state of
the European Economic Area or in a full member state of the OECD (deposit
receipt). The deposit receipt (Depotbestätigung) must be submitted to the
company no later than the third business day prior to the Annual General
Meeting, i.e., no later than 27 May 2026, i) by mail to ASTA Energy
Solutions AG, c/o HV-Veranstaltungsservice GmbH, Köppel 60, 8242 St.
Lorenzen am Wechsel, or ii) electronically by e-mail to the e-mail address
[9]anmeldung.asta@hauptversammlung.at, or iii) via SWIFT ISO 15022 to
CPTGDE5WXXX (Message Type MT 598 or MT 599; please include ISIN
AT100ASTA001 in the text) or via SWIFT ISO 20022 (ou=xxx, o=cptgde5w,
o=swift – seev.003.001.10 or seev.004.001.10 [if applicable,
seev.004.001.11]; a detailed description is available for download on the
Company’s website
([10]https://www.astagroup.com/de/investoren/hauptversammlung/). The
deposit receipt (Depotbestätigung) must at least contain the information
described in section 10a of the Austrian Stock Corporation Act, namely
• Information on the issuer: name/company name and address or a standard
code used for transactions between banks (SWIFT-Code),
• Information on the shareholder: name/company name, address, date of
birth for natural persons, register and register number for legal
entities, if applicable,
• Information on the shares: number of shares held by the shareholder,
ISIN AT100ASTA001 (international securities identification number),
• Deposit account number or any other identifier,
• Date to which the deposit receipt (Depotbestätigung) refers.
The deposit receipt (Depotbestätigung) submitted as evidence of
shareholding must be issued with reference to the record date, i.e.
22 May 2026.
If the deposit receipt (Depotbestätigung) is submitted in evidence of the
individual’s or entity’s current shareholder status, it must not be older
than seven days at the time it is submitted to the Company. Deposit
confirmations will be accepted in German or in English.
Any shareholder entitled to participate in the Annual General Meeting has
the right to appoint a natural or legal person as a proxy holder. The
Company itself or a member of the Management Board or the Supervisory
Board may exercise voting rights as a proxy holder only to the extent that
the shareholder has provided explicit instructions regarding the
individual agenda items. To grant a proxy, the form provided by the
Company must be used; this form is available on the Company’s website (der
Internetseite der Gesellschaft
([11]https://www.astagroup.com/de/investoren/hauptversammlung/) and also
allows for restrictions on the proxy, provided that the proxy has not been
granted to a custodian bank and the rule applicable to deposit receipts
(Depotbestätigungen) have been complied with.
A proxy may be granted both before and during the Annual General Meeting.
Completed proxy forms must be sent to the Company either (i) by mail to
ASTA Energy Solutions AG, c/o HV-Veranstaltungsservice GmbH, Köppel 60,
8242 St. Lorenzen am Wechsel, or (ii) electronically (to the e-mail
address [12]anmeldung.asta@hauptversammlung.at, or (iii) via SWIFT ISO
15022 to CPTGDE5WXXX (Message Type MT 598 or MT 599; please include ISIN
AT100ASTA001 in the text) or via SWIFT ISO 20022 (ou=xxx, o=cptgde5w,
o=swift – seev.003.001.10 or seev.004.001.10 [if applicable,
seev.004.001.11]; a detailed description is available for download on the
Company’s website at
[13]https://www.astagroup.com/de/investoren/hauptversammlung/), or they
must be provided at the Annual General Meeting.
As a special service, a representative of the Interessenverband für
Anleger, IVA, Feldmühlgasse 22, 1130 Vienna, is available to shareholders
as an independent voting proxy holder (unabhängiger Stimmrechtsvertreter)
to exercise their voting rights in accordance with instructions at the
Annual General Meeting; a special proxy form can be downloaded from the
Company’s website at
[14]https://www.astagroup.com/de/investoren/hauptversammlung/ for this
purpose. In addition, Dr. Michael Knap of the IVA can be contacted
directly by telephone at +43 (0)1 876 3343-30 or per e-mail to
[15]knap.asta@hauptversammlung.at.
The above-mentioned provisions regarding the granting of a proxy also
apply correspondingly to the revocation of a proxy.
Information on data protection for shareholders
ASTA Energy Solutions AG processes personal data of shareholders (in
particular those pursuant to Section 10a para 2 AktG, i.e. name, address,
date of birth, number of the securities account, number of shares of the
shareholder, type of share if applicable, number of the voting card and,
if applicable, name and date of birth of the proxy) on the basis of the
applicable data protection provisions, in particular the European General
Data Protection Regulation (GDPR) and the Austrian Data Protection Act, in
order to enable shareholders to exercise their rights within the framework
of the Annual General Meeting.
The processing of shareholders‘ personal data is mandatory for the
participation of shareholders and their proxies at the Annual General
Meeting in accordance with the Austrian Stock Corporation Act
(Aktiengesetz). The legal basis for the processing is therefore
Article 6 (1) c) GDPR, in particular in connection with the provisions of
Austrian stock corporation law mentioned below.
ASTA Energy Solutions AG is the responsible party for the processing. ASTA
Energy Solutions AG uses external service providers such as notaries,
lawyers, banks and IT service providers for the purpose of organizing the
Annual General Meeting. ASTA Energy Solutions AG will only provide these
service providers with personal data that is necessary for the execution
of the services they have been commissioned with. Insofar as they act as
data processors, they process the data exclusively in accordance with the
instructions of ASTA Energy Solutions AG. Where legally necessary, ASTA
Energy Solutions AG has concluded a data protection agreement with these
service providers.
If a shareholder attends the Annual General Meeting, all shareholders
present or their proxy holders, the members of the Management Board and
Supervisory Board, the notary and all other persons with a legal right to
attend may inspect the legally prescribed list of participants
(Section 117 AktG) and thereby also inspect the personal data mentioned
therein (i.a. name, place of residence, shareholding). ASTA Energy
Solutions AG is also legally obliged to submit personal shareholder data
(in particular the list of participants) as part of the notarial minutes
to the companies register (Section 120 AktG).
Shareholders‘ data will be anonymized or deleted as soon as they are no
longer necessary for the purposes for which they were collected or
processed, and unless other legal obligations require further storage.
Obligations to provide evidence and to retain records arise in particular
from corporate law, stock corporation law and takeover law, tax law and
anti-money laundering regulations. If legal claims are made by
shareholders against ASTA Energy Solutions AG or vice versa by ASTA Energy
Solutions AG against shareholders, the storage of personal data serves to
clarify and enforce claims in individual cases. In connection with court
proceedings before civil courts, this can lead to the storage of data for
the duration of the statute of limitations plus the duration of the court
proceedings up to its legally binding completion.
Each shareholder in accordance with the provisions of data protection law
has a right to information, correction, restriction, objection and
deletion with regard to the processing of personal data and a right to
data transmission in accordance with Chapter III of the GDPR. Shareholders
can assert these rights against ASTA Energy Solutions AG free of charge
via the e-mail address [16]hauptversammlung@astagroup.com or via the
following contact details ASTA Energy Solutions AG, phone: +43 2632 7000,
Oed 1, 2755 Oed:
ASTA Energy Solutions AG
Tel: [17]+43 2632 7000
AT – Oed 1, 2755 Oed
In addition, shareholders have the right to appeal to the competent
supervisory authority pursuant to Article 77 GDPR; in Austria this is the
data protection authority.
Further information on data protection can be found in the data protection
declaration on the Company’s website ([18]https://www.astagroup.com/de).
Shares and voting rights:
Pursuant to section 106 item 9 of the Austrian Stock Corporation Act, we
declare that, at the date of this invitation, the share capital of the
Company amounts to EUR 14.237.288,00 and is divided into 14.237.288 no-par
value ordinary bearer shares. Every no-par value ordinary share entitles
the holder to one vote. Accordingly, the total number of voting rights as
of the date of the convening of the Annual General Meeting is 14,237,288.
As of the date of the convening of the Annual General Meeting, the Company
holds no treasury share (own shares), either directly or indirectly.
Admission to the Annual General Meeting
You must be able to verify your identity upon entering the Annual General
Meeting. Please bring a valid photo ID. If you are attending the Annual
General Meeting as a proxy holder, please bring the proxy in addition to
your valid photo ID. If the original proxy has already been sent to the
Company, please bring a copy of the proxy to facilitate our verification
of admission requirements. The Company reserves the right to verify the
identity of persons attending the meeting. If identity verification is not
possible, admission may be denied. Admission for the distribution of
voting cards begins at 1:30 p.m.
Oed, in May 2026
The Management Board
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04.05.2026 CET/CEST
View original content: [19]EQS News
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Language: English
Company: ASTA Energy Solutions AG
Oed 1
2755 Oed
Austria
Phone: +43 2632 700
E-mail: office@astagroup.com
Internet: https://www.astagroup.com/de
ISIN: AT100ASTA001
WKN: A4214T
Listed: Regulated Market in Frankfurt (Prime Standard); Regulated
Unofficial Market in Hamburg; Vienna Stock Exchange (Vienna MTF)
End of News EQS News Service
2318558 04.05.2026 CET/CEST
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